5 Best Accounting Tools for Every Online Coach

5 best accounting tools for online coaches cover image

With tax season around the corner, we wanted to provide you with the best accounting tools for coaches available today. All of them are available online, need minimal setup and are affordable.

If you’re an online coach (or considering becoming one), you’ll do more than coaching. One of the many effects of running your own business is that you get to wear many hats unless you can afford hiring experts.

But, hiring an accountant right away can cost a pretty penny that you may not have.

Whether you need to track and send invoices, update payments, or even balance your accounts, these accounting tools can help.

Top Accounting Tools for Online Coaches


This is our first recommendation for a reason: it is our favorite! 

With QuickBooks, you can comfortably handle your taxes every season. It even allows you to work with a real accountant to view your records and help with your tax return.

One of the best features of this software is that they have a mobile app to help you stay on top of any bills, anywhere.

At about $30/month, it’s also very affordable!


Freshbooks is one of QuickBooks’ closest competitors, and for good reason.

With its free trial and cheap $6/month starter package, this is a great option if you are just starting your business and don’t have much of a budget.

In each plan, you’re able to track expenses, send invoices and estimates, add sales tax, and even get paid directly with an additional Stripe add-on.


Some of the best features of Xero include data tracking for all accounts, transaction overviews, and even project tracking. 

Starting at just $11/month, Xero is another great option if you are a coach on a tight budget right now.

Although the entry-level plan can only send 5 invoices, the free trial with this software is a great way to know if it’s the best fit for you.


If you are an avid Microsoft 365 user, Sage could be the best option for you.

With choices for new coaches, all the way up to long-time career coaches, the range of this software is pretty diverse. Some of its functionality includes accounting with finances, payroll, and even business management!

If you have been trying to get all of your invoices, payments, and finances in check, Sage will help you do it. They also have 24/7 unlimited phone and email support to help with anything you need.

Plus, this accounting software allows you to try its platform for 30 days for FREE…how could you not try it?!


Wave is definitely flying under the radar with its insane options and an affordable fee of $0.00.

That’s right–this accounting software has a totally free lifelong plan that includes accounting and invoicing tools like income and expense tracking, unlimited transactions, and easy organization for all accounts. 

Then, if you need a bit more support, they have other plans that take a small percentage of your orders. Regardless, Wave is still a killer option for any coach just starting.

Accounting Tools for Coaches in Conclusion

Managing your money and accounts doesn’t have to be challenging and you don’t have to immediately hire an accountant.

If you are looking for a great way to keep everything on track and at ease for both you and your customers, you can’t go wrong with these choices.

With these accounting tools and the customer service provided, you’ll stay on top of your business and are always prepared – tax season or not.

Check out our deals & promo codes page to see if any of these tools become available for a special price.